If you are having difficulty focusing on work and find yourself a bit more overwhelmed with daily tasks than you should be, perhaps you need to look no further than your desk. A messy workspace tends to contribute to a disorganised mind. This is why Atlas Group Director Amarjeet Radia is urging everyone to declutter their work areas.
Radia observed that some employees tend to keep a lot of things on top of and even below their desks including mineral water bottles and stacks of paper. A cluttered office is not only unpleasant to look at, she said, but also negatively affects employees psychologically and contributes to more stress.
A desk with papers chucked everywhere also makes things harder to find, so it’s just so easy to waste precious time looking for certain items that should have been spent doing actual work. If these reasons are not enough to convince you to tidy up and be less happy to wallow in a little bit of filth, you still have to worry about desk clutter influencing how people perceive your professionalism.
Making the company premises immaculate is one of the management’s aims this year. In line with this move, the management is also implementing a document management system to make Atlas Group a paperless, clutter-free company.
Here are a few tips to follow to achieve a minimalistic desk:
- Keep only what you need on your desk. Those movie tickets you saw months ago and little doodles you make during office meetings? They have to go.
- The current project and all the paperwork related to it should be on your desk. Past and future projects should be relocated to the desk drawer or filing cabinet.
- The standard stackable letter tray can be used to temporarily store memos, printouts and other random things that people put on your desk. By the end of the day or the week, however, make sure to relocate these things to their designated areas.
- Create a folder to stack all your meeting notes and keep them in the drawer.
- Minimize paper clutter by scanning important documents and storing them electronically in your computer. If you must keep hard copies, don’t leave documents containing confidential information lying around your desk for security purposes. Keep them in the drawer or filing cabinet.
- Store your personal things like keys, wallet, purse or bag in a designated area other than the top of your desk.
- Limit the decorative items on your desk. A photo or two of your family is acceptable, but you can do away with those little trinkets that serve no other purpose other than the fact that they look cute.